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Oregon
State University |
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USER INFORMATION AND FACILITY POLICIES |
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Charges And Administrative Matters OSU policy requires campus services
to recover their operating costs through charges to projects using the
services. This laboratory
therefore charges for use of equipment and supplies and for the services
of its staff. Charges
defray costs of operation and are based on relative costs of maintaining
the staff and equipment. Goods
and services provided are billed in accordance with the current rate
schedule. Bills are payable
within 60 days of invoice. We
do not work on extended credit.
If
adjustments for technical reasons are justified, instrument time,
materials and services will be provided on a replacement basis at no
charge. Compensation is
made by replacement of time, materials, or effort, not by reduction of
charges. When
valid reasons exist, research projects may be contracted with the EM
Facility by persons or agencies not paid or administered by Oregon State
University. Contracted
research service rates exceed charges made to OSU projects.
If
support funding is available to the Electron Microscope Facility, it may
be possible to provide limited assistance in electron microscopy.
The policy is to provide assistance only for new pilot projects
that have no other available source of funding and that will lead to
proposals for research grants that will include funding for use of the OSU
EM Facility. Only in
exceptional cases will assistance be given to projects currently or
previously funded or that are not apt to lead to new funding.
Priority will be given to projects where the faculty member or
graduate student will provide the majority of labor for the microscopy.
Use of the Facility for pilot projects will be scheduled around
Facility use by fee-paying clients. Persons
or projects requiring free or reduced-rate electron microscopy services
are asked to submit to the Facility Manager a one to two page letter
explaining: 1.
Why free or reduced-rate assistance is required, including a
statement of funding currently available from all sources and
specific plans for how approval of request will lead to new funding for
research. 2.
The EM project proposed and method(s) to be used. 3.
The scientific or technical significance of this EM work. 4.
Who will do each portion of the required EM work (e.g., Principal
Investigator, student, lab staff). 5.
How much beam time, services and supplies are needed from the EM
Facility. 6.
Signature of Department Chairperson of Principal Investigator
indicating that their support for the request. Awards
are usually less than $500 and will not normally exceed $1,000.
In general, project goals should be achievable within 90 days. Decisions
on full or partial assistance will be made by the Facility Manager
following a discussion with the client, review of the letter of request,
and the manager's consultation with the manager's department
chairperson. Those receiving assistance from the Facility are requested to
acknowledge that assistance where appropriate and to provide a copy of the
cover page and budget details for EM use for any grant proposals
submitted. This latter
information will be used solely to support our record keeping on the value
of assistance rendered. Should
a grant be awarded as the result of the venture funding from the EM
Facility, we would greatly appreciate notification of that fact. Diamond
knives and other specialized equipment are not provided by the Facility.
If the extensive use of diamond knives, specialized stages or other
devices is anticipated, investigators should purchase and maintain them
through their own budgets. Our staff will assist in the selection and evaluation of
diamond knives or other specialized equipment of known reliability
compatible with the relevant instrumentation.
Arrangements for housing specialized equipment at the laboratory
are negotiable. The
laboratory staff have authority to make quality control decisions on
technical quality of work done in the Facility.
Materials rejected by the staff for quality reasons become the
property of the laboratory and are destroyed or used for instructional
purposes. Decisions about quality are limited to parameters of
photography, microscopy, and suitability of sample preparations. The investigator is responsible for evaluating the scientific
merits of the results, and interpreting affects of preparation on the
sample. Technically
acceptable positive, neutral, or negative results are charged for
regardless of scientific perfection or usefulness to the investigator. ACKNOWLEDGEMENTS
AND AUTHORSHIP When
publishing, clients of the Facility should acknowledge both the facility
and the laboratory staff member(s) assisting with their project.
Failure to make proper acknowledgements is detrimental to the
Facility. Persons
publishing any work done in this Facility who wish to use the Facility as
all or part of their address must, before publishing, submit the
manuscript for review by the laboratory staff. Authorship arrangements are treated as personal matters between the investigator and the assisting laboratory staff member(s).
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A
billing sheet for each user is prepared and records of services and
supplies provided to that account are kept.