DEPARTMENTAL AND UNIVERSITY SERVICES

Department Support Staff      

Dianne Simpson (2082A), BPP office manager, is responsible for oversight of all departmental administrative services. She also is the Chairperson’s administrative assistant and handles all academic program matters (graduate program, scheduling of classes, catalogues, etc.).

Katie Remiyac (2082), personnel specialist, manages and processes all academic appointments, Visas, affirmative action and recruitments, travel requests and reimbursements.

___________ (2064), departmental receptionist, is responsible for handling mail, and hourly student workers.

Steve Hoelscher (2066A), department accountant, is responsible for budgets, department state accounts, foundation accounts, bills for services, and oversees all fiscal matters.

LeAnne Rutland (2066), grants and contracts, is responsible for Grant and Contract Accounts, personal and petty cash reimbursements, and telephone service.

Blaine Baker (2065),research tech/safety officer, is responsible for ordering supplies and equipment, paying invoices, disposition of surplus property, equipment and supplies inventory, and arranging equipment and building repairs through Facilities Services.

Two members of the support staff, Aaron Henderson (manager) and Tony Wutzke , are located at the Botany and Plant Pathology Field Lab. The field laboratory (across the Willamette River on Highway 34 east) is an experimental laboratory set aside for faculty, research staff, and graduate students to conduct field research.

The department offers various services. Some are described within this manual. Additional information can be obtained from the department office or by calling extension 7-3451. The department office is open Monday through Friday, 7:45 a.m. to 5:00 p.m. not including the noon hour. The office is not open on university holidays such as New Year's Day, Martin Luther King, Jr. Day, Memorial Day, Independence Day, Labor Day, Thanks-giving Day (and the day after), and Christmas Day.

Supplies. The department office carries a limited supply of paper, pencils, pens, tape, etc. to be used only for teaching activities within the department. Research supplies are to be obtained through your major professor or their Faculty Research Assistant (FRA). Because the office supplies approximately 150 people, you are encouraged to be conservative in the quantities you take. Storage space is limited and is not conducive to carrying a large inventory.

Departmental letterhead is to be used only for official business; if in doubt on this point, seek advice from your major professor. Use for personal purposes such as expression of opinion about university issues is specifically prohibited.

Keys. Obtaining keys for any door in Cordley Hall is a three-step process. The first step is to stop in the main department office. You will be asked to fill out a form requesting information such as name, social security number, and room numbers you need access to. This form provides the information needed to complete the OSU Key Request. After obtaining the signature of your major professor, the form is to be returned to the main office where an order will be typed to be signed by the Chairperson and then placed in the mailbox of the individual requesting the key(s). From here, the form is taken to the Key Shop at 510 SW 15th St. Each key issued will cost the recipient $5.00 (refundable deposit). After paying the designated amount, the key(s) can be picked up directly. When picking up keys, photo ID is required. The fee paid for each key will be refunded when you return the key to the Key Shop. Keys may be returned directly to the Key Shop or placed in a green key envelope and sent through campus mail. A voucher will be issued to the original key holder, which can be cashed at the Kerr Administration Building cashier. Key Shop hours are 8:00 – 4:00 Monday through Friday.

Some keys to BPP offices/labs in Cordley Hall will also open the Conference Rooms (1040, 3059, 4083), the Mailroom (2067), Seminar/ Coffee Room (2087), Experiment Station Lab (2069). Always check with the receptionist in the main office who issues the keys to see what rooms your key is for. Because Cordley Hall was built in two sections (old and new extensions), there is a different outside door key for each section. If you need a building outside door key, be sure that the appropriate key is requested. Check with your major professor if a greenhouse key should be obtained. Your major professor should write a memo requesting the appropriate greenhouse key which you will take to Jim Ervin in the East Greenhouse to obtain a key slip. Use of green-house facilities requires training. Arrangements can be made with the greenhouse manager.

The department office has keys that may be checked out for short-term use. These keys must be returned as soon as your door is open. The only keys that may be signed out for an extended period of time are for the darkroom (see Blaine Baker), the microscope facility (must be a Graduate Teaching Assistant), and the McDonald Forest keys. Information about other keys may be obtained through the main office. The Biocomputing Lab is on a time lock, and you must see Tudy Seistrup, Network Administrator, for the combination for after hours use.

Copying Machine. A copy machine is located in Cordley 2067 and may be used by anyone during office hours, but priority use is for Administrative and teaching staff. Photocopies are not free. They must be paid for in cash at the time of copying or charged to a university account by the use of the appropriate key card. The copy machine uses a Key Card available in the main office to monitor copying. If assistance is needed to operate the machine or if there is a malfunction, contact someone in the main office. If copies are being made for teaching or grant proposals, please ask for the correct card and fill out the logbook in the office. Each professor has a Key Card to make copies on an account number, and you should use this card for research-related matters. A Personal Pay Card is available for use; after copying, return the card and pay $0.05 for each copy; each two-sided copy counts as two copies.

Campus and U.S. Mail

Campus mail is picked up and distributed two times a day: approximately 9:00 a.m. and 1:30 p.m. Delivery of the U.S. Mail (once a day) is inconsistent; it can range anywhere from 10:30 a.m. to 3:00 p.m. The U.S. mail is taken out to the mailbox at 26th and Campus Way once a day at approximately 4:00 p.m.

The department office has drop-off boxes for both Campus and U.S. Mail. The box marked TO BE STAMPED is for business mail only that will be posted by the department and must have the senders name on the upper left corner of the envelope if more than 37 cents postage is needed. The manila Campus mail envelopes are kept and recycled in the office. Please use and give out our correct mailing address (below) on all department correspondence:

(Your Name)
Department of Botany & Plant Pathology
Oregon State University
2082 Cordley Hall
Corvallis, OR 97331-2902

The department office provides paper and envelopes for business mail. In addition, information is available on various special mail services such as Federal Express, Express Mail and United Parcel Service (UPS).

Valley Library (formerly Kerr Library) Research Service

The departmental library liaison is May Chau (737-0565, e-mail: may.chau@orst.edu). She is available to orient you to the library through a guided tour or scheduled appointments for research consultation.

The Library Information Retrieval Service (LIRS) is a fee-based information service for OSU faculty, staff, and students. Research librarians provide on-line literature searching of over 400 computer databases which store numeric files, indexes, abstracting journals, full-text databases, and directories. Every conceivable subject area is covered by LIRS, including the life sciences and agriculture. A search produces bibliographic citations and abstracts for literature, including international literature, published in the last 10 to 15 years. You may request citations as a paper printout, in computer readable format on 3-1/2 inch disks, or through E-mail.

Before scheduling a search, the LIRS staff advises that clients define their topic and prepare a list of keywords or significant words that would appear in a title or abstract. A manual search of the available scientific reference materials is suggested as one step in the preparation of a search topic. The LIRS staff person who conducts the search will consult with a client before conducting the on-line search.

Costs can range from $15 to $60 or more depending on the amount of time spent on-line and on the number of citations that are printed or copied. The consultants can provide a preliminary estimate upon request. Payment is expected at the time of the search by cash or by University index number. Contact Jeanne Davidson at 7-7275 for more information, or ask at the Library Reference desk.

Interlibrary Loan is offered to OSU faculty, staff and students, obtaining materials from other libraries in the state and around the world. The Interlibrary Loan Office is located in Room 237 (main floor) and is open Monday through Friday from 8:00 a.m. to 5:00 p.m. Call 7-4488 for more information.

The CD-ROM Center is on the 2nd floor of the library, and offers free, do-it-yourself computer searching of over 20 different databases. Many of the CDs are networked and can be accessed remotely by OSU faculty, staff and students. The CD-ROM Center is available at all hours the library is open. Contact John Donel at 7-7279, or ask at the Library Reference Desk, for information.

The Biological Computing Laboratory.

All OSU graduate students are eligible to have accounts on UCS and use any University maintained computer laboratory on campus. See page 13 for General Access Facilities.

The Bio-Computing Lab is located in Cordley 3003 (7-6199). It is open 24 hours a day, seven days a week. A pass code is required to enter the lab on weekends and after 5:00 pm on weekdays. The lab is open to faculty, staff, graduate and undergraduate students. To use the lab, it is necessary to fill out the Account Request Form. These forms are available in the BPP main office, in the BioComputing Lab, and in Cordley 1007 (you will need to obtain your department Chairperson's signature). The Account Request establishes your computer accounts. At the same time, you will also be issued your code for after-hours entry to the lab.

Bio-Computing software, from insects to whales, is available along with other necessary communication features such as electronic mail and read news. Classes on how to use these features are given periodically and are announced well in advance of the date they are to be held.

Programs like Microsoft Word for Windows, WordPerfect, Pascal, and many others are available for use by everyone with access to the lab. These programs are available on the IBM PC's in the lab. The AT&T terminals are the UNIX terminals. If there are any questions on how to use the equipment in the lab, direct them to the person in charge of the lab. He's usually at the desk in the corner next to the chalk board. If he's not there, someone in Room 1007 will be able to help.

Direct questions about the Bio-computing Lab to helpdesk@science.oregonstate.edu.

Computer support personnel work primarily with faculty and staff. You can contact the individuals by E-mail at helpdesk@science.oregonstate.edu with your computer questions.

Statistical Consultation Service

Each quarter the Statistics Department hires graduate students in statistics to work with people requiring assistance with statistical analyses. This service is available, free of charge, to OSU students, faculty and staff. The service will assist you in: designing a study, formulating a statistical model, determining the type of analysis that should be done, advising on statistical software, and critiquing your interpretation of analysis. The consultants will NOT enter your data into the computer, nor will they do statistical analyses for you.

To use the service, you will need to obtain a "Request for Consulting Service Assistance" form from the Statistics Department (Kidder Hall 44, 7-3366). The form asks for a brief description of your research and the specific statistical assistance needed. Additional information (diagrams, scatter plots, summary statistics, computer output, journal articles that use the same analysis you want, etc.) can be attached to the form to help the consultants understand your problem.

The group of consultants meets once a week to discuss current projects and be assigned new ones. Once a student is assigned to your problem, he or she will contact you to set up an initial meeting. A few problems can be taken care of during the initial meeting. Usually, however, the consultant presents the problem to the rest of the consultants at the weekly meeting, and/or discusses it with faculty advisors, before meeting with you again. Occasionally three or more meetings are required.

Requests are assigned on a first-come, first-served basis. The last group of requests is assigned during the meeting of the week before Dead Week; if your request comes in after Monday of that week, it will be held over for the next term.