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Our research funds include money so that we can report results at conferences. Here are the steps to organize a conference trip:
- Decide on a conference (this article has a few ideas), ask Ethan about attending and the fund index that will pay.
- Fill out the travel information form on the department website. This will be sent to the department accountant (Verna) so she is ready to pay your travel expenses.
- Make travel arrangements (flying or driving, see below).
- Make your talk or poster (info about printing posters).
- After the trip, send your receipts and travel reimbursement form to the Arts and Sciences Business Center.
Flying: For airplane tickets the university has two contracted travel agents, Teel Travel and Azumano Travel. If you book through Teel Travel the ticket is paid for directly by one of our research indexes. Note that the department accountant, Verna, is the “primary approver” for our travel expenses (Verna needs to know about your trip before you try to purchase a ticket). I often check schedules and prices on orbitz.com before going to the travel agent.
If you buy your own ticket (not using a university travel agent) you must provide evidence that the fare is comparable to what the travel agent offered you. If you bought your own ticket and your trip is canceled, you will not get reimbursement.
Driving: The two driving options are rental car or personal car. Local rental cars should be paid for directly by the department. Phone the Enterprise office in Corvallis to make a booking. They will ask for the index code. If you drive your personal car, the mileage rate is about $0.5 per mile (this includes fuel). Official rates are posted on the OUS website.
Gordon Research Conferences
About 200 Gordon conferences are held each year in locations across North America and Europe. The conferences last one week and the number of attendees is limited (approximately 150 people at a conference). Morning sessions are for invited talks and afternoons are for researchers to engage with each other (free time and poster sessions). The titles of the conferences change every year, depending on the researchers who volunteer to organize the conference. In 2008 there will be "Single Molecule Approaches To Biology" (happens every two years). In 2009 there is “Proteins” and “Soft condensed matter, soft meets biology”.
Application for the a Gordon conference requires:
- Title and Abstract for a poster.
- Statement of your particular activities which justify favorable consideration of you as a participant and contributor to this Conference.
Science and applications of nanotubes
An annual conference that moves from city to city. In 2010 the conference is in Montreal. The only downside is that registration is $875 (includes lunch, but not dinner or accommodation). http://nt10.org/
The biophysical society has a 5-day annual conference in February discussing questions such as
- The mechanics of proteins
- The physical properties of biological membranes
- Network analysis of signal pathways
- Imaging cell dynamics
American Physical Society (APS)
The condensed matter division of the APS holds an annual meeting in march every year. There are plenary sessions discussing recent breakthroughs in solid state physics. There are focus sessions so special topics such as carbon nanotubes.
The abstract submission deadline is typically Nov 25 , conference registration deadline is approximately Jan 14 and housing reservation deadline is approximately Feb 11.
The Meeting typically occurs in February.
- 2008 - Tristan
- 2009 - Landon
- 2010 - Matt & Ali
The Electronic Materials Conference (EMC), happens annually in June. The location rotates between Santa Barbara, UPenn and Purdue. The conference is smaller and more focused than the MRS.
Materials Research Society (MRS)
The MRS conducts two major Meetings every year, the Spring Meeting (March) in San Francisco and the Fall Meeting (November) in Boston.
The abstract submission deadlines are approximately Nov 1 and ___.
Photonics and Optics (SPIE)
- American Chemical Society - Two big meetings every year: March and August.
- Nanotech Insight Early April, hosted in Europe. 2009 speakers include Chad Mirkin and Adrian Bachtold. Topics include: Energy, Water, Electronics, Optics, Nanomedicine, Magnetism, Nanofabrication, Characterisation and manipulation.
- APS Northwest - May/June. A small conference in our region that is useful for networking with colleagues in Oregon, Washington, Idaho, Montana & British Columbia. Talks include everything from cosmology to materials physics.
- International conference in Nanoscience and Technology - July or August. Scanning probe microscopy/spectroscopy and related instrumentation, nanosystems, nanomechanics, nanomanipulation, nanomagnetism, nanooptics, nanowires, nanofluidics, nanobiotechnology, molecular electronics, quantum devices, and advances in materials and processing for nanotechnology and nanofabrication
- Internation Electron Devices Meeting December in San Francisco. Includes physics and modeling of nanotechnology devices and architectures.
- Trends in Nanotechnology TNT - September in Europe. “One of the premier European conferences devoted to nanoscale science and technology with around 400 participants.”
- Foundations of Nanoscience - April 2010 in Utah. Focus on self-assembled architectures and devices.
- Comfort Inn Ballston (Arlington VA) is near a metro stop and walking distance to the NSF headquarters on Wilson Blvd. Recommended by Markus.
- Best Western Pentagon has a free airport shuttle. Taxi to the NSF headquarters is $11. I've stayed here twice.