Funding agency: 
Oregon State University
Internal Application Process

2019 OSU Research Equipment Reserve Fund (RERF)

Current solicitation:

Cost-share Request to College of Science and Departments

Requests must be received by February 15, 2019 @

  1. PI, email, Department:
  2. Co-PIs:
  3. Equipment Description:
  4. Total Cost:
  5. Cost-share Plan:
  6. Planned Location of Equipment:
  7. Cost to operate and maintain equipment (source of funds):
  8. Facility cost to install equipment (source of funds):


More information


Faculty are allowed to be the PI or Co-I on only one submission per solicitation.

Faculty members with the rank of instructor and above are eligible to serve as Principal Investigator (PI). Faculty with courtesy, affiliate or adjunct appointments may serve as Co-Investigator (Co-I) only. Research Associates, Postdoctoral Scholars, and Postdoctoral Fellows are not eligible to serve as PI or Co-I.

For proposals listing multiple users including CO-Is, the PI must obtain a letter of support (limit one page) which consists of a signed acknowledgement from each of the individuals listed stating that they have agreed to be so recognized and certifying that they have a legitimate need for the equipment being sought in the proposal, preferably with commitment of matching funds.

PIs and Co-Is may receive an award from the RERF program only one time in a 24-month period as the PI. PIs and Co-Is that have received RERF funding as the PI in Spring 2017 and after are NOT eligible to apply. PIs and Co-Is who apply after the 24-month period are only eligible if the required final report(s) from the previous Research Office Incentive Programs has been submitted.

Award Information

  • Anticipated Total Budget for 2019-2020: $400,000
  • Maximum Award per application: $100,000
  • Applicants will be notified via email of award decisions.

Matching Funds

Matching funds must be provided according to the rate table outlined on the RO website. Note that funds originating from the Research Office (e.g. capital equipment start-up funding) cannot be used as a source of the required match. Also note that any maintenance costs beyond the warranty period identified in the purchase agreement, building modifications, and training are not eligible for support from the RERF funds nor should the matching funds be designated as supporting these activities.

Grant funds contracted through DOE National Laboratories and some types of EPA Cooperative Agreements may not be used as matching funds. These organizations retain ownership of equipment purchased with their funds, even if their investment is only a minor contribution to the overall purchase price.


Resubmitted proposals must be accompanied by a letter, not to exceed one page, explaining how the reviewers’ comments from the previous submission have been addressed.

Use of Funds

The following provides common examples of eligible and ineligible items based on recent proposals submitted to this program:

Budget items ELIGIBLE for support.  Research equipment may be:

  • Inventoried capital equipment (defined as =>$5,000 per unit)
  • Fabricated capitalized equipment
  • Signed OSU Fabricated Equipment Unit Pre-Approval Form is required (if applicable)
  • Shipping and installation (IF those items are listed on the original invoice)

Budget items NOT ELIGIBLE for support

  • New equipment that has been previously purchased, encumbered, ordered or is already on-site.
  • Software (regardless of cost) that is not an integral component of an instrument. That is, if the software is invoiced separately from an instrument or appears on an invoice as a separate line item with a unit cost associated with it, RERF funds cannot be used to pay the invoice.  (In most cases, software (excluding the operating system if it is included in the base price for the system) and peripherals, (i.e. printers, plotters, scanners) cannot be purchased using RERF funds unless the individual peripheral fits within the definition of “capital equipment”).
  • Construction and building renovations (i.e. fume hoods, permanent lab benches)
  • Improvements Other Than Building (IOTB).  (Examples of IOTB might include concrete pads to be used as storage or staging areas, installation of fencing {chain link enclosures}, and construction of flumes or similar experimental structures).
  • Labor costs to set up or build an instrument or piece of equipment. (If the investigator is proposing to build an instrument or piece of equipment, RERF funds cannot be used to cover labor costs, nor can labor costs be used to meet the matching requirement of the RERF program. The one exception to this rule occurs when an organizational unit has a billing mechanism that allows that unit to develop an audit trail identifying those hours and dollars spent specifically on the construction task. Most units at OSU do not have the accounting mechanisms set up to accomplish this).
  • Training costs associated with learning how to operate or use the new equipment.
February 15, 2019
Funding type: